The art of messing up several things at the same time

After making the decision in the beginning of this year to get myself more organized, I have realized a few things. One thing is, that it takes time to form new habits. Life is a process.

Life also is like a puzzle, you have to get certain pieces in place before you can see the whole picture.

Sometimes it's good to stop, breath and think before acting.

It could be called mindfulness.

When you're in a hurry it's easier to rush forward. Instead of stopping and thinking what you could do differently. Is this hurry something, that could be avoided by slowing down for a while and re-organizing things?

The changes can be very small. Still they can be helpful.

This year I have managed to finish things better than before. It has become possible only by concentrating on one thing at a time. Less multitasking, and more concentration on one task. Also finishing that task, always when it's possible.

It's very simple. Doing only one thing at a time.

Productivity doesn't come from doing more and faster. By doing more than one thing you will become busier for sure. Studies have shown, that multitasking makes us less productive.

Our full presence to the task at hand, the conversation, the true connection is compromised by our inability to unplug and do just one thing.
https://www.mindbodygreen.com/articles/the-one-time-you-should-never-multitask

"You can only breathe out if you breath in" -John Lennon

Communication fails easily

Writing emails is easy. It doesn’t take much time. There shouldn’t be anything new about emails, so
why even bother writing about them?
That’s right. It’s not a new thing. Still everyone can get better in communicating by email.

Recently I have been thinking a lot about writing emails. Firstly, it’s difficult to figure out the perfect
subject line and summarize the nature of your email in as few words as possible. Secondly, it can be
hard to make yourself understood correctly.
Emails are challenging:

1. Some messages are too long. It feels like the writer doesn’t get to the point, or you have to figure out the important information yourself.
2. Messages can also be too short. Additional questions are needed to figure out what the sender wants to say.
3. Emails can be sent at the wrong time. The right timing can be very important. It might not be the best idea to send emails when people are off duty. If there is no hurry to send and email, it can be more effective to send it a bit later.
4. Usually emails need some follow up.
5. Sometimes face-to-face communication would be more effective. It’s always not possible, when people are located in different places.

The interesting thing is, that emails can be easily misunderstood. Instead of sending an email too soon,
it could be important to read it one more time.

Usually it’s nobody’s intention to write a rude email. It can be avoided by trying to think about how the
receiver will understand the message. The tone in emails can be negative or commanding unintentio- nally. Human communication can fail.

The observation about how easily communication fails, was made by Professor Osmo Antero Wiio
in 1978. The fundamental Wiio's law states that "Communication usually fails, except by accident".
According to Wiio, a message, that can be interpreted in several ways, will be interpreted in a manner that
maximizes the damage.

https://en.wikipedia.org/wiki/Wiio%27s_laws

I think Wiio is quite right. What would he have said about email communication? That's even harder
other forms of communication. Emails shouldn’t be the only way we communicate. Real conversations
are important.

“Communication is a skill that you can learn. It’s like riding a bicycle or typing. If you’re willing to work at it, you can rapidly improve the quality of every part of your life.”

— Brian Tracy

The things you don't want to do

It’s fun to make new plans. In the beginning of the new year many of us feel optimistic and full of

energy. It feels like anything can be done. Then the reality comes in. It doesn’t feel so easy to make

the positive changes you have planned.

The mornings didn’t suddenly turn easier this year, and I wasn’t feeling more energetic in the

evenings than last year. Still I have tackled the difficult things and my never ending to do list.

There are things you could just leave them as they are. Who cares about emails? You read them and they stay nicely in the inbox. They will never quit to come. It’s the same with cleaning the house. The cleaning is never ending. But stopping cleaning would be crazy. Who wants to clean a house, that hasn’t been cleaned in a long time? I try to remind myself of being consistent.

My organized year started with going through my emails, pressing the delete key and cleaning the house. It’s amazing how many useless emails you can save. The question is, why they are saved and not deleted, because you don’t need them. Well, the answer is simple: you might need the information some day. Just might.

One interesting thing is the notifications different programs send to you. For example I got a notification last year from my Dropbox-account. It said something like this: your Dropbox-account is decreasing in October on a specific date. And it meant, that the account should be checked so that no photos would disappear. I did it, in the last minute.

The solution to the problem could be this:

• going through emails on a regular basis
• deleting the useless ones
• checking trash also
• deleting junk mail
• archiving emails and creating folders
• reading the notifications from different programs (Dropbox for example) 

Another useful thing, that I started doing, is keeping my calendar up to date. When I know about an event, I put it in my calendar. This sounds very simple too, but it isn’t. Because it’s easy to forget it. It has to do with the emails. You get an email, and there is something important, and you think about adding it to your calendar later. Later. Then you forget about it. And of course you can’t find it anymore, because the inbox is full with emails.

The lesson learned:

• add important events to your calendar as soon as possible
• also add important information about the events
• add reminders about things you have to do

I also did a weekly cleaning schedule for the house.

“It’s not what we do once in a while that shapes our lives. It’s what we do consistently.”-Tony Robbins

More organized than ever

This year I’m going to be more organized than ever. That is what this blog is going to be all about:

Getting things together. Do you believe that it’s possible? I think getting things organized sounds

more like one of those posts on Facebook, where people tell how they have been drinking only water

for six months and eating just healthy food.
A life that is well planned sounds also a bit boring. No more procrastination and everything done in

time. Boring or not, it’s not going to happen right away. Changes are done step by step. After all,

recently I have realized that planning things more is not so boring. When you have a lot of things to

do, and only a limited amount of hours to get it done, planning is essential for survival.
Many of my weeks have looked like a total mess, that I have tried to get through. I recognize myself

from Sophie Kinsella’s books. I find myself getting sometimes into really funny situations. Grabbing a

shopping basket instead of a trolley, buying way too many things and then trying to carry them all to

your car for example. How foolish is that? Sometimes the funny situations are a result of hustle.

Things happen, when you haven’t planned what you’re doing.
I feel like I’ve had the habit of doing most things in the last minute. Procrastinating the less

comfortable things and spending the little time I have with social media or just doing nothing. That’s

not a problem if you have a lot of time. The problem comes when you don’t have. And you start

feeling stressed, because you suddenly lose all the time you could actually do things you love and

get forward with them.
There are always explanations why things are not done until the last minute. And there will always

be. Still there can be time found for the things we think are important.
My writing has been very spontaneous. I’m not much of a planner, it’s much more fun to do things

when you have the right feeling to do them. Unfortunately that’s not the way to get forward in writing.

A blog needs to be planned, and time needs to be owned. I have a lot of ideas for writing different

things. Many times they stay as ideas and never become something real. All because the lack of

planning. And of course, a little bit of laziness.
That’s why I haven’t been writing this blog for a while. I have many times thought about not writing

anymore, because I can’t get texts finished on time and not being pleased with them.
I don’t believe in New Year’s resolutions. There is no free lunch, habits aren’t changed in a blink of

an eye. Ideas need to be developed until they become something real. Now I commit myself to this

blog for the year 2018. This will be a blog about personal development. Getting things done, even

small things. Actually I believe the small things are in fact the big things. They can make a big

difference.
I started writing this blog for about five years ago. Many of the texts have been much shorter than

planned and the ideas not so well planned. This year I will try to find a clearer concept and focus in

writing texts.
Happy New Year!
“Cheers to a new year and another chance for us to get it right.”

-Oprah Winfrey